Job Vacancy Admin Assistant- Executive (Sarasota) $20 HR Temp Ad-Vance

Job title: Admin Assistant- Executive (Sarasota) $20 HR Temp

Company: Ad-Vance

Job description: Sarasota, FL

Order: 79386

Order Type : Temp

Admin Assistant – Executive (Sarasota) $20 HR



8:30 a.m. – 5:30 pm or 9 – 6 pm

Essential Functions of the Job: Media/News (25%)

  • Monitor and post Google alerts and Meltwater press service for news coverage
  • Help create and disseminate electronic newsletters
  • Post releases, events and media coverage, as well as content, to website
  • Create PDF library of news releases, print and distribute appropriately
  • Help create and manage distribution of hometown news releases, with the supervision of the News Services Manager Design (10%)
  • Help compose small design projects

Fiscal Responsibilities (30%):

  • Responsible for preparing P.O.’s for purchases for Communications & Marketing.
  • Responsible for all budget reconciliation, purchases, P-card reconciliation for Communications & Marketing.
  • Responsible for all leave requests, Leave reconciliation and Payroll Submittal forms for Communications & Marketing
  • Arranges and coordinates travel schedules and reservations for Communications & Marketing.
  • Reconcile traveler’s expenses and prepare reimbursement request.
  • Serves as Fiscal Liaison for Communications & Marketing
  • Performs other duties as assigned

Other Public Affairs functions (30%)

  • Ensure that basic promotional materials are available in strategic locations on and off-campus
  • Manage student distribution of flyers and posters around campus and around town to key location as needed
  • Coordinate student office workers and back-up for absences

Marginal Functions of the Job (5%):

  • Copier monitoring and maintenance; order office supplies; ensure overall efficiency and organization of the office; answering the

main number and being able to triage the caller to other departments as needed. Other duties as assigned.

Specialized Minimum Qualifications:

High school diploma or GED and seven years of appropriate experience.

Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

1-3 years in the public relations field

Language Skills:

Excellent communication, writing and customer service skills required

Reasoning Ability:

Must be able to analyze and draw conclusions

Computer Skills:

Must have superior computer and social media skills – MS Word, MS Office, Excel (limited), InDesign, Adobe

Photoshop, Adobe Illustrator, reservations software (SPARK preferred); photo editing software


Excellent written and verbal communications skills and customer-service orientation. Strong attention to detail. Flexibility,

enthusiastic and willingness to be part of a fast-paced creative team.

Expected salary: $20 per hour

Location: Sarasota, FL

Job date: Sat, 23 Apr 2022 07:12:04 GMT

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