Job Vacancy Admin Pro/Indiv Contrib Harvard University

Job title: Admin Pro/Indiv Contrib

Company: Harvard University

Job description: Job Code

358056 Admin Pro/Indiv Contrib



Time Status



00 – Non Union, Exempt or Temporary

Basic Qualifications


3 yrs. professional experience in the education sector and/or in professional recruiting or admissions.

Proficient in Word, Excel, PowerPoint, Outlook. * Occasional travel required (10-15%).

  • Any applicant wishing to be considered must supply a cover letter in addition to their resume.

Additional Qualifications and Skills

Advanced degree preferred.

Team or staff management skills a plus.

Specific experience and track record for recruiting and placing talented and sought-after professionals.

Experience developing recruiting pipelines and networks and in evaluating the quality of these pipelines based on yield and other factors.

Comfortable being the face of SDP and CEPR in a variety of ways and venues, including social media platforms.

Experience and satisfaction working on a cross-functional team.

Demonstrated commitment to mission of transforming the use of data in education to improve student achievement.

Strong public speaking skills.

Strong presentation skills.

Project management skills.

Intrepid pursuer of contacts and ingenuity/creativity in how to develop and formalize a newly emerging profession.

Ability to accurately assess problems and develop solutions; excellent written and verbal communication skills.

Additional Information

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

  • Hiring and retaining staff reflecting the diversity of those we serve;
  • Providing employees opportunities to learn, grow, and be challenged;
  • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
  • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
  • Communicating transparently and respectfully; and
  • Fostering an inclusive, respectful, and professional work environment

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit:



Pre-Employment Screening

Education, Identity

Job Function

General Administration

Position Description

(70%) Fellowship Recruitment and Selection Responsibilities

Leads and manages recruiting, screening, and placing successful Data Fellows with an expanding list of partners and sectors (PK-12; Higher Education). This includes:

Developing and managing a project plan for Data Fellow recruitment (long term and short term). This includes a communications plan, a timeline for key deliverables, and a solid list of sources for recruitment that is maintained and actionable

Aggressively posting Fellow position openings on job boards with graduate school career placement centers, think tanks, and other organizations with likely Fellow candidates. Fully develop pipelines for recruiting ethnically diverse pools of candidates

Conduct targeted candidate recruitment through LinkedIn, leveraging resume books, direct communication to faculty, and conducting “coffee chats” with interested candidates

Refining and analyzing the recruitment source list based on responses from quality applicants; analyze data collected in database to understand success of recruitment plan

Coordinating program marketing and brand materials to support Fellows recruiting and growth of the Data Strategist profession generally

Overseeing Fellow application and selection process, using our online QuickBase and SMapply systems, and maintain communication with applicants throughout the process

Hosting networking events (local and national, virtual and in-person) that will attract applicants to the Fellowship

Leading and participating in Fellow recruitment, interview, and review process, including coordinating and training reviewers

Ensuring communication between Agency leadership and SDP that supports appropriate “matching” of Fellows to agencies, including collaborating with the Assistant Director of Outreach and Partnerships to facilitate matches of finalist Fellow candidates to partner agencies, communicating with partner agencies about their matches, and coaching candidates

Supports the selection of Agency Fellows (internal agency nominees), inviting them to complete applications once nominated, conducting one-on-one phone screens, and tracking status

(15%) Outreach for Other SDP Programs and Initiatives

Develop outreach materials and strategies in coordination with communications coordinator for non-fellowship education program offerings (e.g., SDP Institute)

Lead recruitment efforts for program attendance at short-term SDP training events and workshops

Supervise Coordinator who coordinates recruitment and application pipeline for short-term SDP trainings

Promote SDP initiatives and successes on the website and through media channels, including LinkedIn, Twitter, and the SDP blog

Manage and host education research webinar series, as needed

Recruit and prepare speakers (and moderators as applicable)

Coordinate networkwide invites

Measure the success of programming and drive continuous improvements.

(5%) Develop, maintain, and manage the alumni connections

Develop a detailed strategic plan for the alumni network with dates and deliverables over the course of the year

Collaborate with Sr. Coordinator overseeing alumni council to reach program alumni

Oversee maintenance of updated database of information on Fellow alumni (through direct contact, surveys, and QuickBase)

Create and administer annual alumni survey to keep up to date on positions, projects, and possible ideas for the program

Update outreach and website materials accordingly

(10%) Cross-Team Collaboration and Participation

Work as part of a team that supports the success of the SDP team via fellowship and agency recruitment, partnership management, and wide dissemination and adoption of tools/resources generated by the fellowship team

Attend education programs and events and support implementation as needed.

Participate in SDP team meetings

Contribute to SDP team 12-month planning process


Harvard Graduate School of Education

Working Conditions

This position will be based in Cambridge.

Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: .

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

Job Summary

The mission of the Center for Education Policy Research at Harvard University (CEPR) is to transform education through the power of research and evidence. For more than a decade, CEPR has served as a leader in the field for delivering relevant research insights to education leaders and decision makers, and for developing education agencies’ internal capacity to make evidence-based decisions.

The Strategic Data Project (SDP) is a program run by the Center for Education Policy Research that recruits, selects, and trains researchers and data strategists to make a difference with data in education agencies. SDP’s largest offering is the SDP Fellowship, in which education organizations apply with a specific analytic challenge or question for an SDP Fellow to answer. The organizations nominate existing staff members or hire new full-time employees from SDP’s pool of screened data strategists to take on this key analytic project, with SDP’s support. These SDP Fellows join a two-year cohort of the SDP Fellowship, which launches each fall, while working as full-time employees at their placement organizations. Throughout each cohort, SDP runs multiple in-person and virtual workshops at Harvard and across the country, helping education organizations uncover disparities, develop strategies, and measure solutions.

To date, SDP has trained more than 400 fellows across more than 200 school systems, state education agencies, education non-profits, and postsecondary institutions. SDP has also trained more than 400 education data strategists across the world through our short-tern SDP Institute offerings.

The Outreach Manager works with the Assistant Director of Outreach and Partnerships to a) manage and execute the recruitment and placement of SDP Data and Agency Fellows for an expanding list of partners; b) expand the CEPR and alumni network such that we develop long-lasting relationships with colleges, universities, non-profits, and other leaders in the education sector and c) help market new training programs to school district and state agency personnel. The Outreach Manager will oversee an Outreach Coordinator, responsible for execution of recruitment strategies and providing support for finance processes, virtual event facilitation, and event planning.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Expected salary:

Location: Cambridge, MA

Job date: Thu, 28 Apr 2022 23:18:38 GMT

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