Job Vacancy Administrative Assistant 1 State of Idaho


Job title: Administrative Assistant 1

Company: State of Idaho

Job description: Description

Idaho Department of Parks and Recreation is seeking a full-time

Administrative Assistant 1 for Heyburn State Park in Plummer, ID.

This position will work in a team environment to support Heyburn State’s Park visitors and customers by administering a variety of leases, campground and day-use reservations, retail locations, and the visitor center.

The successful candidate will not only perform routine duties, but will also assist with new and exciting challenges that arise from managing outdoor recreation activities.

Learn more about Heyburn State Park by visiting:

Created in 1908, Heyburn State Park is the oldest park in the Pacific Northwest. Towering Ponderosa pines give way to flower-filled meadows and placid waters. Visitors can enjoy the peaceful serenity of cottages, cabins and campsites and admire the work of the Civilian Conservation Corps who built many buildings within the park in the 1930s.

Comprised of about 5,744 acres of land and 2,332 acres of water, Heyburn State Park is a paddler and pedaler paradise. Miles of trails await you whether you are a hiker, cyclist or horse rider. Bring your own boat or rent a kayak, canoe, or standup paddleboard and enjoy three lakes – Chatcolet, Benewah and Hidden Lakes, or the shadowy St. Joe River, which meanders along the eastern boundary of the park. The Trail of the Coeur d’Alenes, one of the most popular biking trails in the western United States, runs directly through the park.

DO WHAT YOU LOVE, LOVE WHAT YOU DO

WHY IDPR? We are innovators in outdoor recreation, committed to excellent service and resource stewardship. We foster experiences that renew the human spirit and promote community vitality. Our mission is to improve the quality of life in Idaho through outdoor recreation and resource stewardship.

BENEFITS: We offer a competitive benefits package which includes excellent medical, dental and vision insurance. There is generous vacation and sick leave accrual that begins as soon as you start. There are eleven paid holidays in a year; participation in one of the ; multiple saving plans and optional 401K; life insurance; wellness programs; ongoing training opportunities and more.

Learn more about Idaho Department of Parks and Recreation by visiting:

Example of Duties

Operations Support: knows, understands, supports and complies with park and IDPR goals, objectives and procedures; is knowledgeable about local, regional and state issues that may affect the park; is knowledgeable of IDAPA 26; obtains required computer, retail sales and reservation training to ensure proficiency; monitors system performance, reporting and tracking issues and communicating as appropriate to assure resolution; maintains professional appearance according to departmental policy; deals appropriately and tactfully with others; attends all required Department trainings and meetings; participates in weekly staff meetings;

Visitor services: provides accurate information to the public in person, by phone, email and social media in a courteous and friendly manner; responds accurately to questions about park facilities, rules, fees, establishment and geological history; researches and describes park wildlife and weather trends and forecasts; researches regional cultural, historical, geological and recreational travel destinations; procures and displays brochures and maps of regional travel destinations;

Retail: determines what types of souvenirs and supplies would be useful for park visitor demographic; locates suppliers, purchases, receives and prices items; assembles retail displays using marketing and merchandising skills; maintains vendor files; monitors budget; conducts annual physical inventory and adjusts AspiraOne records accordingly; creates flyers to promote retail shop and posts around park;

Supervision: recruits, interviews, hires, schedules, trains and assigns tasks for Visitor Center and Entrance Station employees and volunteers; maintains cooperative relationship with park and departmental staff and volunteers;

Maintenance: ensures visitor center and public restrooms are cleaned to standard and accomplishes housekeeping duties as required; identifies needed repairs and reports them to appropriate park staff; cleans and organizes storage closets and shed as required; ensures janitorial supplies are available;

Financial: adheres to department purchasing procedures; processes incoming funds in the form of Motor Vehicle Entry and camping envelopes and Observatory fees; creates deposits and transports monies to bank; maintains change funds; processes invoices into Payment Services; maintains financial paper records in accordance with departmental retention plan; administers cottage, float home, and marina leases; manages past dues and breach of lease; processes annual billing and assignment of existing leases;

General office functions: maintains, organizes and preserves/disposes of paper and electronic records; processes invoices; tracts visitation statistics; issues keys to park staff and maintains key log; composes letters, correspondence and memos; uses a variety of programs including Microsoft Word, Excel, PowerPoint and photograph editing software; updates Emergency Action Plan notebooks annually; updates park brochures and flyers and posts around the park; tracks Lost & Found items and disposes of items according to departmental policies; communicates with staff and volunteers about their supply needs and orders office supplies; tracks supplies and orders uniforms and nametags for volunteers and seasonal employees; sends, tracks and collects fees for Group Use Permits; maintains log of visitation statistics; coordinates installation and operation of computer reservation/registration systems and helps train staff in same.

Minimum Qualifications

Good knowledge of:

  • Office support functions including word processing, filing, composing a variety of business documents and reception;
  • gathering and compiling data;
  • balancing and coordinating a workload for multiple projects.

The preferred candidate will have experience analyzing, interpreting, and explaining complex information or documents; and experience using Microsoft Excel to create and modify electronic worksheets; design and print graphs; using formulas and employing build-in calculation functions to perform statistical or analytical calculations.

Supplemental Information

PLEASE ATTACH A RESUME AND/OR COVER LETTER TO SUPPORT YOUR RESPONSES.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263. Preference may be given to veterans who qualify under state and federal laws and regulations.

*Benefits may not be applicable for temporary or seasonal positions.

Expected salary: $15.82 – 17.41 per hour

Location: Plummer, ID

Job date: Sun, 10 Jul 2022 04:55:17 GMT

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