Job Vacancy Assistant to the Chair – Dept. of Ecology & Evolutionary Biology – College of Arts & Sciences – Admin. Asst. IV Cornell University

Job title: Assistant to the Chair – Dept. of Ecology & Evolutionary Biology – College of Arts & Sciences – Admin. Asst. IV

Company: Cornell University

Job description: Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

As part of the university’s , all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire’s vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.

For additional information on Cornell’s Vaccination Compliance Program .

Inclusive Excellence is a core value within the College of Arts and Sciences (CAS). We expect our faculty and staff to actively contribute to fostering an academic workplace climate that is welcoming and supportive and creates a sense of belonging for all.

As a critical member of the administrative staff team, the Chair’s Assistant provides high-level administrative support to the Department Chair, Administrative Manager and Facilities Manager (as needed) for the Department of Ecology and Evolutionary Biology. The Department, part of both the College of Agriculture and Life Sciences and the College of Arts and Sciences, has a very active teaching and research mission with 28 faculty, and 70 graduate students.

Responsibilities include, but are not limited to:

  • Coordinate multiple, concurrent, complex responsibilities with a high degree of autonomy:

o Coordinate information and materials for the Chair’s office. Manage the Chair’s calendar and appointments and answer inquiries about the Department’s programs. Manage highly sensitive and/or confidential information with discretion. Act as liaison between chair and department faculty, staff, students, visitors, and other college and university offices. Attend meetings and prepare minutes as necessary.

o Solicit, collect, and maintain information pertaining to faculty sabbaticals, committee assignments, short-term leave requests, and reporting requirements.

o Compile data and assist with the annual report submissions for both CALS and CAS.

  • Arrange annual meetings of Chair with all academic and senior professional staff as required by college deans; maintain record of compliance.
  • Under direction of the Chair & Administrative Manager, respond to inquiries and prepare confidential documents such as offer letters, SIP letters, etc.
  • Provide post award support to department PIs.
  • Provide the department with a consistent and experienced medium for conducting academic searches, promotion reviews, and reappointment reviews; and a resource for handling administrative and office management services for the administrative managers, Chairperson, and others as assigned.
  • Collaborate with CALS and CAS HR Specialists on department appointments for academic, non-academic, visitors, and temps. Oversee all aspects of undergraduate student hiring. Prepare visa paperwork for international faculty and academic staff or direct to HR as appropriate.
  • Work closely with AA&D to track and reconcile departmental gift activity. Coordinate tracking and reporting on use of funds to ensure timely and appropriate correspondence with donors. Draft letters of thanks, annual giving solicitations, etc…

Starting Pay Range: $25.44 to $27.91

Required Qualifications: Associates Degree with 2-4 years’ relevant work experience or equivalent combination. Must have excellent service skills and demonstrated ability to communicate with a broad range of people and to work under pressure with interruptions. Ability to, at times, take the initiative and make decisions independently using sound judgment. Attention to detail, appreciation for and ability to adhere to deadlines, effective organizational skills, advanced writing skills with accuracy in spelling and grammar, and excellent verbal communication skills are critical. Effective problem solving, creativity and the ability to work well within a team of professionals are required. Proven history of reliability and the ability to maintain confidential information. Demonstrated ability to troubleshoot, adapt to and make recommendations for changes/improvements. Must be able to work independently while supporting the efforts of an overall team. Proficiency in, or ability to learn, a variety of office applications (Word, Excel, PowerPoint, FileMaker Pro, database management, calendaring, and communication software programs.)

Preferred Qualifications: Experience in an academic setting preferred. Experience with federal grant preparation and familiarity with NSF FastLane/ and for grant submissions. Familiarity with Cornell appointment policies for staff and student eligibility.

Applications will be accepted through Wednesday, July 20th. Your complete application will include BOTH cover letter and resume. We have found it most efficient to save as one document prior to attaching.

No visa sponsorship or relocation assistance are provided for this position.

University Job Title: Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Company: Endowed

Contact Name: Tara Wilder

Number of Openings: 0

Job Titles and Pay Ranges:

To learn more about Cornell’s non-union staff job titles and pay ranges, see . The final rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience.

Education level to the extent education is relevant to the position.

Unique applicable skills.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.


Expected salary:

Location: Ithaca, NY

Job date: Thu, 07 Jul 2022 07:53:29 GMT

Apply for the job now!

Leave a Reply

Your email address will not be published. Required fields are marked *