Job Vacancy Executive Assistant to the CEO Envoy

Job title: Executive Assistant to the CEO

Company: Envoy

Job description: About Envoy

Envoy is transforming modern workplaces for hybrid work and safely bringing people together so they can connect, collaborate, and thrive. Envoy’s workplace platform software has redefined how companies welcome visitors, keep employees safe, book desks and conference rooms, and manage deliveries in over 20,000 locations around the globe. Companies like Slack, Pinterest, and Warby Parker rely on Envoy to create an unrivaled first impression and keep their offices running smoothly. We are proudly backed by Andreessen Horowitz, Menlo Ventures, Initialized Capital, Brookfield Growth, and many others.

With more than 100,000 new sign-ins every day, Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas. confirms employees are healthy and helps to coordinate schedules before they come on-site. gives employees the flexibility to reserve a desk for the days they are in the office to collaborate with teammates. Our workplace platform is designed to connect to workplace tools you already use and new apps built by that will shape the future of work.

Our motto is to challenge the status quo, and we like to innovate fast to help our customers . If this world sounds exciting, we’d love for you to help us build the workplace of the future.

This is not a remote position. The ideal candidate will need to be onsite &

able to participate in hybrid work.

You Will

  • Manage the calendar for our CEO, proactively scheduling and removing any conflicts
  • Manage business travel by booking flights and accommodations and filing expense reports
  • Assist with the planning, preparation and execution of team events, meetings, and offsites
  • Support with materials development, especially slides
  • Agendas, notes + action items
  • Follow up on outstanding actions
  • Send Envoy invites and welcome executive’s visitors when they arrive in the office
  • Assist with special projects as needed

You Have

  • An experienced Executive Assistant and have worked in a administrative roles for 3-5 years, ideally in a high growth company
  • Skilled in Google Apps, with a tendency to seek out technologies that optimize work flow
  • Adaptable to the changing needs of a fast-growing startup
  • A problem solver, able to anticipate problems before they arise and craft creative solutions on the fly
  • Hyper-organized, able to prioritize and balance proactive and reactive work
  • A strong written and verbal communicator
  • An independent team player, you how to take direction and run with it and when to leverage your team for additional support
  • Able to work flexible hours and be responsive outside of normal business hours


By applying for this position, you acknowledge that you have received the Envoy Privacy Notice for applicants, which is linked . Completing this application requires you to provide personal data, such as your name and contact information, which is mandatory for Envoy to process your application. Envoy is an EEO Employer and does not discriminate on the basis of any characteristic protected by local, state or federal law.

Envoy will comply with federal and state mandates regarding COVID-19 vaccinations. We will require employees coming on-site to be fully vaccinated, which includes a booster.

Expected salary:

Location: San Francisco, CA

Job date: Sat, 16 Jul 2022 01:43:07 GMT

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