Job Vacancy Seminar Coordinator – Dept. of Chemistry & Chemical Biology – Admin. Asst. III Cornell University

Job title: Seminar Coordinator – Dept. of Chemistry & Chemical Biology – Admin. Asst. III

Company: Cornell University

Job description: Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

As part of the university’s , all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire’s vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.

For additional information on Cornell’s Vaccination Compliance Program .

Inclusive Excellence is a core value within the College of Arts and Sciences (CAS). We expect our faculty and staff to actively contribute to fostering an academic workplace climate that is welcoming and supportive and creates a sense of belonging for all.

Provide administrative support to the Chair’s Office on a variety of departmental and faculty matters. One of the major components of this position is to act as the Seminar Coordinator for the department and in doing so provide administrative support for the seminar series and symposia for the department. While working at the front desk, the Seminar Coordinator is responsible for creating an inclusive and service-minded environment by being welcoming, positive, enthusiastic, and responding to inquiries, questions, and requests in person, in writing and by phone. This responsibility involves event coordination 20-30 times per year for local, national and international speakers and requires close interactions with the chair of the seminar committee, department faculty, invited speakers, the department chair and business office. The second major component of this position is to provide pre-award proposal administrative support and to assist in the execution of grant proposals and applications. This involves understanding and communicating sponsor, university, college, and department procedures and policies to promote proposal award success within the department.

Responsibilities for seminar coordination:

  • Arrange publicity on- and off-campus as well as department webpage and CU Events calendar.
  • Prepare individual visitation schedules.
  • Make travel and lodging arrangements.
  • Schedule seminar room reservations using 25 Live; set up refreshments and clean up after seminar.
  • Arrange for catering for the symposia and receptions.
  • Collect receipts and information for submission to process travel reimbursements.
  • Make lunch and dinner reservations for all visitors and department events.

Responsibilities for administrative functions in the Chair’s Office:

  • Provide assistance to, and serve as backup for, the Assistant to the Chair.
  • Provide administrative assistance to Sr. Manager as needed.
  • Coordinate Faculty and Chemistry lunches for the department.
  • Maintain several confidential databases and spreadsheets for searches, alumni, gift records and others as needed, and occasionally create new ones.
  • Maintain office equipment and order supplies.

Responsibilities for pre-award proposal support:

  • Prepare current and pending forms, and complete sponsor-specific forms, including conflict of interest lists.
  • Work with Principale Investigators (PI) to develop reasonable submission timeline and benchmarks.
  • Build database of sponsor specific CVs, current and pending reports, Conflict of Interest lists, etc.
  • Work with PI to revise budget, justification and statement of work per sponsor instructions.
  • Provide the sponsor and Grant and Contract Officer (GCO) with requested materials at time of award, including revisions or clarifications to budget.

Starting Pay Range: $20.37 – $21.83

Required Qualifications:

High school diploma; more than 2 years, but less than 4 years of relevant experience or equivalent combination. Must have a service-oriented professional, positive, and cheerful demeanor. Ability to work in a team-oriented, fast-paced environment sharing responsibilities as needed with other members. Must be able to handle multiple tasks simultaneously while prioritizing appropriately and meet deadlines on short notice. Working knowledge of, or ability to quickly learn, MSWord, FileMaker, Excel, In Design, PowerPoint and HTML. Demonstrated excellent communication skills, both verbal and written, with strong attention to detail. Requires excellent organizational skills, the proven ability to handle sensitive and confidential information appropriately, and experience in exercising sound judgment.

Preferred Qualifications:

Experience with the administration of sponsored programs.

Applications will be accepted through Friday, July 15th. Your complete application will include BOTH cover letter and resume. We have found it most efficient to save as one document prior to attaching.

No visa sponsorship or relocation assistance are provided for this position.

University Job Title: Administrative Asst III

Job Family: Administration

Level: C

Pay Rate Type: Hourly

Company: Endowed

Contact Name: Sharon VanDeMark

Number of Openings: 0

Job Titles and Pay Ranges:

To learn more about Cornell’s non-union staff job titles and pay ranges, see . The final rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience.

Education level to the extent education is relevant to the position.

Unique applicable skills.

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.


Expected salary:

Location: Ithaca, NY

Job date: Sun, 03 Jul 2022 07:00:07 GMT

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