Job Vacancy Senior Administrative Associate, School of Law University of Texas at Austin

Job title: Senior Administrative Associate, School of Law

Company: University of Texas at Austin

Job description: Job Posting Title: Senior Administrative Associate, School of Law


Hiring Department: School of Law


Position Open To: All Applicants


Weekly Scheduled Hours: 40


FLSA Status: Non-Exempt


Earliest Start Date: Immediately


Position Duration: Expected to Continue




Job Details:

General Notes

strives to create an environment that values and promotes diversity, an inclusive culture, and establishes a deep sense of belonging for each member of our community. The Law School believes that diversity, equity and inclusion are integral to the professional training of future lawyers, to the deeper understanding of law and legal institutions, and to the improved administration of justice.


Tasked with providing outstanding customer service to student organizations, journals and affinity groups, this position serves as a key member of the centralized accounting team for the School of Law.


Provide guidance and support to student organizations, journal leaders, and affinity groups on managing and expending their funds by providing guidance on UT accounting procedures, purchasing guidelines, and Law School accounting processes. Work with student leaders on trademark use and approvals. Provide training and guidance as necessary.

Act as lead on journal financial matters and financial processing and reporting for the student journals.

Assist with processing travel authorizations, travel reimbursements, entertainment reimbursement documents and departmental voucher processing. Track documents through all stages of receiving and payment.

Liaise with various internal Law groups including the student affairs office, financial aid office, and special events to aid student organizations and journals on financial matters.

Required Qualifications

Bachelor’s degree and three years of experience at the Administrative Assistant or Administrative Associate level; or high school diploma/GED and seven years of clerical experience, with one year of that experience at the Administrative Assistant or Administrative Associate level. Experience in working effectively in MS Office suite products, i.e., Word, Excel, PowerPoint and Outlook. Demonstrated adaptability and history of service-minded approach to executing job functions and success working in both a team setting and independently. Strong organizational skills with attention to detail. Excellent interpersonal, verbal, and written skills. Professional demeanor with regular and punctual attendance.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in a position that demonstrated advanced competency in direct customer service, problem solving, or related job knowledge. Experience working with the UT Mainframe. Experience in identifying and resolving problems in a timely manner. Experience working in a university environment.

Salary Range

$48,000 + depending on qualifications

Work Shift

Flexible between 7am – 6pm

Some hybrid telework is permitted

Required Materials


3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:




Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

Expected salary: $48000 per year

Location: Austin, TX

Job date: Fri, 24 Jun 2022 04:56:51 GMT

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